Town Clerk / Tax Collector
Theresa E. Fish
Office: Minerva Town Hall, 5 Morse Memorial Highway, Minerva, NY 12851 Mailing: P.O. Box 909, Minerva, NY 12851
Phone: (518) 251-2869, ext. 101 | Email: townclerk.minerva@gmail.com
Office Hours: Wednesday, 8:00 a.m. until scheduled business is complete. (generally by 12:00 pm)
Hours may change without notice. The Town Clerk is also available by appointment on alternate days, evenings, or weekends.
Appointments are highly recommended to ensure availability; a Marriage License requires an appointment.
The Town Clerk is Responsible for:
*Town Records.
*Marriage Licenses and Marriage Records.
*Vital Records: Birth and Death Records for the Town of Minerva.
*Processing of Handicap Parking Hangtags: Temporary and Permanent.
*Processing of FOIL Requests.
*Sale of Conservation Licenses: Hunting, Fishing, and Trapping.
*Dog Licensing.
*Minutes of Town Board Meetings.
*Accepts payment for Town & County Taxes.
*Appointed as Water Bill Collection Clerk.
***The Town Clerk is NOT the School Tax Collector.***
Please contact the Minerva Central School Tax Collector for current information on School Tax Collection.)
The Town Clerk is the Town’s primary custodian of official records and serves as a central point for municipal records, vital records, licenses, FOIL requests, Board minutes, tax collection and any other duty that may be assigned by the Town Board.
The Town Clerk is required to attend Town Board meetings and record minutes, including regular, special, agenda and public hearing meetings. If the Clerk can not attend, the Deputy Clerk or another person can be arranged to record the minutes. If necessary, the Town Board may designate someone present at the meeting to record them. The Town Clerk’s absence does not invalidate the business conducted at the meeting.
Town Board Minutes provide an official record of Board’s motions, resolutions, actions, and votes. Minutes are a summary of official Board business and are not a verbatim transcript of meetings. The Board is not required to allow public comments, but when the comments relate to Town business, pending matters, or matters that may require future action, they may be summarized into the minutes.
