Town Clerk / Tax Collector
Theresa E. Fish
Office: Minerva Town Hall, 5 Morse Memorial Highway, Minerva, NY 12851 Mailing: P.O. Box 909, Minerva, NY 12851
Phone: (518) 251-2869, ext. 101 | Email: townclerk.minerva@gmail.com
Office Hours: Wednesday, 8:00 a.m. until scheduled business is complete. (generally by 12:00 pm)
Hours may change without notice. The Town Clerk is also available by appointment on alternate days, evenings, or weekends.
Appointments are highly recommended to ensure availability; a Marriage License requires an appointment.
The Town Clerk is Responsible for:
*Town Records.
*Marriage Licenses and Marriage Records.
*Vital Records: Birth and Death Records for the Town of Minerva.
*Processing of Handicap Parking Hangtags: Temporary and Permanent.
*Processing of FOIL Requests.
*Sale of Conservation Licenses: Hunting, Fishing, and Trapping.
*Dog Licensing.
*Minutes of Town Board Meetings.
*Accepts payment for Town & County Taxes.
*Appointed as Water Bill Collection Clerk.
***The Town Clerk is NOT the School Tax Collector.***
Please contact the Minerva Central School Tax Collector for current information on School Tax Collection.)
Town Clerk Manual:
§2.2 Town Board Meetings
The town clerk is required to attend all town board meetings and to take and record the minutes of the Meetings (Town Law §30(1)). The town clerk is required to attend regular meetings, special meetings, agenda meetings, workshop sessions, and public hearings (Op. St. Comp. No. 79-373). Where the town clerk is unable to attend a particular town board meeting, it is incumbent upon the town clerk to ensure the attendance of the deputy town clerk or find another person who is able to take and record the meeting minutesin the town clerk’s place. If the town board is unable to make the appropriate arrangements, the town board may designate someone in the room the night of the meeting to record the minutes (OML-AO-4728; Op. St.Comp. No. 79-373). The absense of the town clerk does not invalidate the business carried out at a town board meeting (Roth v. Loomis, 54 Misc.2d 39(N.Y. Sup 1967)).
§2.25 Minutes. J.Content
Content of the town board minutes is guided by state law and local practice. The record that the town clerk makes is the official record of acts of the town board. This record should briefly show: 1. Kind of meeting (regular, special). 2. Time, date, and place. 3. Names and titles of the members present (if other officials are present, the clerk may also note their presence in the minutes). 4. A statement whether the minutes of the previous meeting were read or reading dispensed with. 5. All resolutions, acts, or motions, given in exact detail as introduced and adopted. 6. A record showing the vote by “ayes” or “noes” of each member of the board on each resolution, act, or motion. 7. Proofs of any publication or posting. 8. Names of individuals appearing formally before the town board. 9. Any committees of the board appointed by the supervisor, and the names of town board members appointed to such committees. 10. All reports of town officers, committees, department heads. 11. Reports of professional consultants or special studies and services. 12. Action of town board on audit of claims (if applicable). 13. Specific time of adjournment. 14. Signature of town clerk and date.