Town Clerk/Tax Collector

Theresa Fish, Town Clerk / Property Tax Collector

Office: Minerva Town Hall, 5 Morse Memorial Highway, Minerva, NY 12851
Mailing: P.O. Box 909, Minerva, NY 12851

Phone: 518-251-2869 Ext. 101   |   Email: townclerk.minerva@gmail.com

Office Hours: Wednesday, 8:00 a.m. until scheduled business is complete. Hours may change without notice.

The Town Clerk is also available by appointment on alternate days, evenings, or weekends.

Schedule an appointment to ensure availability.

The Town Clerk is responsible for:

Registrar of Vital Statistics

• The Town Clerk is appointed as the Registrar of Vital Statistics for the New York State Department of Health.
• Registrars cannot disclose any information without the appropriate application, including whether a record exists in our records.
• You must submit the appropriate application and fee to initiate a record search. If you are requesting a record for someone other than yourself, you must provide appropriate supporting documentation, identification, and/or proof of relationship to the individual/s on the requested record.
• Submit the appropriate application and fee by check or Money Order payable to: Minerva Town Clerk.
• Important note: These fees are not returned if the requested record is not in our files.

Application for Copy of Birth Certificate

Application for Copy of Marriage Record

Application for Copy of Death Certificate

In New York, Genealogical Records are generally considered to be birth records older than 75 years, death records older than 50 years, and marriage records older than 50 years, provided the individuals in the record are deceased.

To request a Genealogical search: Application for Genealogical Services

Early records are limited, and there is no guarantee that there is a record in our files.

Interesting Info: In previous years, our Town Clerks worked from home. When a new Town Clerk took office, records would have been transferred from one home to another. As time changes, the need for security increases, leading to the storage of these documents at the Town Hall under more secure standards.

Marriage Licenses

Marriage License Requirements:

• You must apply in person, both parties must be present.
• Proof of Age: Birth Certificate, Certified Copy, or Certified Transcript of Birth.
• Proof of Identity: State-issued Photo ID, Valid Driver’s License, or Passport.
• Proof of divorce, annulment, dissolution, widow/widower: bring all documentation from any previous Marriages: Certified Copy of the Decree of Divorce or a Certificate of Dissolution of Marriage, deceased spouse information, etc.
• There is a fee of $40.00, payable to the Town of Minerva. This fee includes the Marriage License and issuance of a Certificate of Marriage Registration, upon return of the completed Marriage License.

Dog Licenses

• In accordance with New York State law, all dogs must be licensed at the age of four(4) months after receiving their Rabies Vaccination Certificate.
• You can not license a dog without a rabies vaccination.
• If your dog has been spayed or neutered, please provide proof; this will reduce the cost of your license.
• If your dog is microchipped, you can include this information to add to our file, as well.
• If your dog has a 3-year rabies vaccine, you can renew the license for up to 3 years at that time.
• Dog licenses must be renewed every year.
• Reminders are mailed at the start of the month when your dog’s license will expire.

Application for Dog License

Essex County Rabies Clinics

Warren County Rabies Clinics

When to expect, for your reference:

• Annual Property Tax Statements:
– Sent by January 1st.
– Penalties are applied at the start of each month: February, March, and April.
– Second notices are mailed in March.
– The final payment date, at the Mineva Town Hall, is April 30th.

• Annual Water Bills (water rents):
– Bills are sent no later than March 1st.
– Payment is due without penalty by April 1st.
– Unpaid bills with penalties are resent by the end of April.
– The final date to pay is October 1st.

• Minerva School Tax Statements:

(PLEASE NOTE: School Taxes are paid through Minerva Central School and their appointed collector; these taxes are NOT collected through the Town.)
– Sent by September 1st.
– Penalties apply after September 30th.
– The final date to pay is October 31st.