Theresa Fish, Town Clerk / Property Tax Collector
Office: Minerva Town Hall, 5 Morse Memorial Highway, Minerva, NY 12851
Mailing: P.O. Box 909, Minerva, NY 12851
Phone: 518-251-2869 Ext. 101 | Email: townclerk.minerva@gmail.com
Registrar of Vital Statistics
The Town Clerk serves as the Town Registrar of Vital Statistics.
- Application are required. The Registrar cannot disclose any information about a vital record, including whether a record exists, without the appropriate application.
- Submit the correct application. a completed application and applicable fee are required to begin a search. Requests for another persons record may require identification, proof of relationship, or other supporting documentation. to initiate a record search. If you are requesting a record for someone other than yourself, you must provide appropriate supporting documentation, depending on the record type and applicable requirements.
- Payment: Submit the applicable fee by cash, check or money order payable to Minerva Town Clerk. Fees are nonrefundable if the request record is not found.
- Processing time: Requests are not completed the same day, Please allow at least 1 week. Some requests may be completed sooner or may take longer.
- Applications:
Birth, Marriage & Death Records
Genealogical Records
In New York, Genealogical Records are generally considered to be birth records older than 75 years, death records older than 50 years, and marriage records older than 50 years, provided the individuals in the record are deceased.
To request a Genealogical search: Application for Genealogical Services
All requests must have appropriate documentation of decedent.
If you do not plan to pick up the documents when they are ready, please provide a self address & stamped envelope.
Records from before the 1900s are limited. While the Town of Minerva does have some records starting from the dates listed below, this does not mean that the Town has a complete collection for that period; it only includes what was recorded with the Town.
– Birth records begin in 1867.
– Death records begin in 1881.
– Marriage records begin in 1908.
Genealogical Records for Dual Citizenship
Dual Citizenship
When applying for dual citizenship you may need to provide records documenting your family lineage. These may include, birth death and marriage records of yourself, your parents, grandparents, great grandparents and other direct-line ancestors.
Each country has its own requirements. Some accept uncertified genealogical copies, while others require certified records. Before submitting a request, confirm which type of record is required by the country where you are applying.
Uncertified Copy
If and uncertified copy is acceptable for your application, submit the following:
- A completed Application for Genealogical Services.
- The applicable fee, payable by cash, check or money order to the Minerva Town Clerk.
- Provide proof of direct-line relationship to the person whose record is requested.
- Proof of death, when required:
- Birth record: Proof that the person named on the record is deceased.
- Marriage record: Proof that both spouses are deceased.
- Death record: Documentation of your relationship to the person whose record is requested.
A search will be conducted based on the information on your application and provide a uncertified copy if a record id found and can be released, or notify you if no record is found.
Certified Copy
If you need a certified record for dual citizenship application; first request a genealogical search. A genealogical search provides you and uncertified copy or notification that no record was found. If does not guarantee eligibility to receive a certified copy.
- Completed an Application for Genealogical Services.
- Submit the appropriate fee, payable by cash, check or money order to the Minerva Town Clerk.
- Provide proof of direct-line relationship to the person whose record is requested.
- Proof of death, when required:
- Birth record: Proof that the person named on the record is deceased.
- Marriage record: Proof that both spouses are deceased.
- Death record: Documentation of your relationship to the person whose record is requested if a record is found; to receive a certified copy of the record you need to take the next step to obtain a certified copy of the record.
If a record is found and you need a certified copy, you must then:
- Complete an Application for a Copy of a Birth, Marriage or Death Record, as applicable. (see requesting a copy of a birth, death, marriage certificate at the top of the page)
- Submit the appropriate fee, payable by cash, check or money order to the Minerva Town Clerk.
- Provide any additional documentation as required for the specific record type, this may be required to include one of the following:
- Birth record: New York State Court Order
- Marriage record: Affidavit for Dual Citizen Marriage Certificate
- Death record: Affidavit for Dual Citizen Death Certificate
More information is available at: https://www.health.ny.gov/vital_records/dualcitizenship.htm